REPRESENTATIVE DUTIES:
Coordinate office activities to assist the Principal in administrative tasks; provide leadership to school administrative activities frequently in the absence of the Principal; prepare and accurately maintain a variety of reports, records and files related to students, staff, operations and activities including those of a confidential nature.
E
Serve as an assistant to the Principal, working independently to assist with administrative matters as appropriate; serve as site representative for Worker's Compensation; compose correspondence independently; prepare, type and distribute communications; schedule appointments and meetings; make travel arrangements; receive, open, prioritize, distribute and answer mail.
E
Receive and respond to visitors, telephone calls and complaints from the public, staff and parents; exercise independent judgment in resolving routine matters or directing to appropriate departments; represent the school and Principal at various events; interact with parents and outside agencies regarding critical events or emergencies.
E
Lead the activities of the office staff providing training, technical leadership and direction as necessary; assure compliance with established procedures; establish work priorities and provide input to performance evaluations; serve as a resource person for other District secretarial and clerical staff; develop and implement office systems and procedures.
E
Provide information to students, staff and the public concerning District policies, school procedures, actions, activities and schedules as appropriate; maintain school calendar and coordinate school events as requested.
E
Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs.
E
Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures.
E
Provide leadership in operating a variety of sophisticated student and administrative software; train others; prepare a variety of student and school-related reports.
E
Serve as liaison between community, contractors, staff, students and parents; participate in and attend a variety of meetings as assigned.
E
Enroll, register and schedule new students; complete enrollment information and enter into computer; complete records for the release or transfer of students.
E
Operate a variety of office equipment including a calculator, copier, computer and assigned software, communications equipment and other school office equipment.
E
Assist in orienting new teachers and assure substitute coverage for certificated and classified personnel; provide keys and instructional materials and maintain related records; coordinate existing staff to cover schedules and others as needed.
E
Oversee preparation of daily and monthly attendance reports for staff; check out keys; secure building, inspecting perimeters, locking doors and setting alarms; facilitate security for the school site.
E
Perform a variety of problem-solving tasks in support of the school and District operations.
E
Maintain accurate and current student emergency release information and oversee the release of students to authorized parents, guardians or approved individuals.
E
Prepare a variety of budget and financial materials, correspondence reports and statistical information utilizing automated budget systems; assist others with payroll and personnel matters as appropriate; process contracts for consultants and make necessary arrangements; maintain and balance school accounts, reconcile budgets and maintain student funds.
E
Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned; prepare work order requests.
E
Serve on school and District committees as assigned.
E
Provide clerical assistance to faculty and staff as needed.
E
Administer routine first aid to students and staff as assigned by the position; dispense medication according to physician instructions and District policy; notify parents of ill or injured students as needed.
Perform related duties as assigned.
NOTE: At the end of some of the duty statements, there is an "E" which identifies essential duties required of the classification.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
School office terminology, practices and procedures.
Modern office practices, procedures and equipment.
Financial and statistical record-keeping techniques.
Health and safety regulations.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
District organization, operations, policies and objectives.
Basic first aid techniques.
Operation of standard office machines, including computer equipment.
Letter and report writing techniques.
Applicable sections of the State Education Code and other applicable laws.
Letter and report writing skills.
ABILITY TO:
Assist the Principal and perform a wide variety of administrative and financial duties to coordinate school office activities.
Oversee and perform a wide variety of office tasks and procedures.
Perform public relations and communications services for the Principal.
Add, subtract, multiply and divide quickly and accurately.
Understand and follow oral and written directions.
Compose correspondence independently.
Type or input data at an acceptable rate of speed. *
Complete work with constant interruptions.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Interpret, apply and explain rules, regulations, policies and procedures.
Operate a variety of office machines including computer, calculator and copiers.
Understand and work within scope of authority.
Maintain good public relations with students, parents, teachers and the public.
Meet schedules and time lines.
Plan and organize work.
Train and provide work direction to others.
Compile and maintain accurate records and prepare reports.
Work confidentially with discretion.
Communicate effectively both orally and in writing.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
Constant interruptions.
Excessive intermittent noise.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Sitting for extended periods of time.
Bending at the waist, kneeling or crouching, reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies.
Hearing and speaking to exchange information in person or on the telephone.
In accordance with Personnel Commission Rules and Regulations of Classified Service # 70.200.1, new employees to Poway Unified School District will be placed at Step 1 (Minimum Salary) of the official salary range designated for the position. Any variances in initial placement are addressed in, and shall be carried out in agreement with, this rule.
The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.
For more information, please contact the Title IX/Equity Compliance Officer, Associate Superintendent of Personnel Support Services, Poway Unified School District, 15250 Avenue of Science, San Diego, CA 92128-3406, 858-521-2800, extension 2761.