Job Description

536053

Medical Center

Epidemiology

Full Time

Opening on: May 13 2023

Grade 105

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Job Type: Officer of Administration

Bargaining Unit:
Regular/Temporary: Regular

End Date if Temporary:
Hours Per Week: 35

Salary Range: $85,000-$95,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Manages The Department of Epidemiology’s Pre-Award Process. Assists Principal Investigators and faculty in the development, review, and renewal of grants, contracts and subcontract proposals. Coordinates and facilitates pre-award grant preparation and submission process in collaboration with the MSPH Office of Research (MSPH-SPA). Researches, digests and disseminates information regarding research funding opportunities; maintains data on funding sources and a library of agency policies, procedures, and documentation. Interfaces with Sponsored Program Administration, Columbia Technology Ventures and the Clinical Trials Office on behalf of investigators.

Prepares and develops project budgets. Works with The Department of Epidemiology’s Departmental Administrator and Associate Director of Grants and Finance in the preparation of the annual research budgets for progress reports and no-cost extensions.

Works with Principal Investigators, faculty, Departmental Administrator and Associate Director of Grants to ensure compliance and adherence to pertinent regulations, policies and procedures that govern sponsored grant funds. Stays abreast of NIH and external agency regulations, policies and guidelines related to the conduct of research. Participates in regulatory audits and inspections; corrects deficiencies. Ensures compliance and regulatory requirements for grants are fulfilled and milestone deadlines. Manages PMCID submissions for grants.

Manages The Department of Epidemiology’s Pre-Award Subcontract process. Assists Principal Investigators and faculty in the development, review, and renewal of subcontract proposals. Coordinates and facilitates subcontract proposal preparation and submission process in collaboration with the MSPH Office of Research (MSPH-SPA).

Prepares and develops project budgets.

Liaise with department, subaward and Sponsored Projects Finance staff regarding salary allocation, outbound subaward agreement set-up and project invoicing

Create and maintain financial reconciliation reports.

Works with The Department of Epidemiology’s Departmental Administrator and Associate Director of Grants and Finance in the preparation of the annual research budgets for progress reports and no-cost extensions.

Works with Principal Investigators, Departmental Administrator and Associate Director of Grants to ensure compliance and adherence to pertinent regulations, policies and procedures that govern sponsored grant funds. Stays abreast of NIH and external agency regulations, policies and guidelines related to the conduct of research.

Participates in regulatory audits and inspections; corrects deficiencies. Ensures compliance and regulatory requirements for grants are fulfilled and milestone deadlines.

Cross covers other administrative positions and performs other duties as assigned.

Responsibilities

Pre award grant coordination 70%
administrative staff functions 10%
Oversight of subcontracts 10%
Related duties as assigned 5%

Minimum Qualifications

Bachelor's degree or equivalent in training, education, and /or experience plus a minimum of 4 years related experience are required

Ability to evaluate financial questions, make recommendations and follow up to assure compliance, as well as ability to manage a diverse range of projects. Excellent written and oral communication skills, plus proficiency in Word and Excel. Strong management and organizational skills and exquisite attention to detail. Significant experience using Microsoft Excel. Ability to work under pressure with multiple and competing deadlines. Ability to work as part of a team, with administrative, research, and financial staff

Preferred Qualifications

Familiarity with grant application systems such as InfoEd and ASSIST. Familiarity with the University's financial system. Knowledge of Federal, State, and University policies and regulations regarding the receipt and administration of grants and contracts

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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