We’re hiring a driven real estate executive assistant to support the supervising broker and carry out basic administrative tasks. You’ll serve as a liaison between the broker and clients and be responsible for screening and conveying relevant messages and making appointments and travel arrangements for the broker. You will also be responsible for the safe-keeping of customer information in the database, keeping the office supplies well-stocked, and working with other Realtors and Team Leads often. Candidates should be quick problem solvers, extremely organized, and have some experience in a relevant field. If you think you’d be a great fit, please apply today!

$73,000 per year

• Purchase supplies and follow office protocols
• Take notes and deliver messages from phone calls, emails, memos or reports to the broker
• Utilize database to safely keep track of customer records
• Keep a balanced record of the broker’s business transactions
• Liaise between the supervising broker and clients
• Adjust to the needs of the real estate office and execute other assistant duties when necessary
• Make appointments and travel itineraries for broker

• Marketing duties to include posting on Social Media, preparing email blasts, US Mail coordination direct marketing pieces
• Build, implement, and manage all systems for clients, lead generation, database management and back office support.
• Keep agents informed about challenges and issues that need to be handled.
• Provide concierge level customer service to clients and customers.
• Work with all preferred vendors, including professional photographers, contractors, etc., scheduling and keeping on timeline for transactions.
• Shall send out weekly reminders of upcoming critical dates via email.
• Continue to take day-to-day office tasks away from agent, organizing workflow and reducing inefficiencies.
• Coordinate events such as Jingle Jam, Seller Seminars, Shred Events, etc.
• Staging listings as needed

• Real estate experience preferred but not required
• Experience using word processing programs, spreadsheets and Multiple Listing Service
• 2-3 years experience as an executive assistant or administrative assistant
• Excellent communication skills and organizational skills
• Possesses discernment for working with confidential information and tight deadlines

• California DRE License a plus
• Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, Outlook and Internet skills
• Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities

Team Tackney is a small family-owned Real Estate firm. We currently have less than 10 employees. Most of the employees are Realtors specializing in North Orange County and South LA County. Our Team sells 102 homes a year on average.