Job Description
Qualifications:
- A college graduate from a 4-year institution with at least 5 years of HR Generalist experience.
- Experience in a small business office environment.
- Has the ability to maintain, implement, and evaluate employee relations and human resources policies, programs, and practices. Manages payroll process and performs accounting-related tasks.
- MUST PASS ALL HIRING CRITERIA BACKGROUND AND E-VERIFY.
TASKS & RESPONSIBILITIES:
Job Responsibilities:
- Maintain and update all job descriptions for all positions.
- Maintain organization staff by establishing a recruiting, testing, and interviewing program.
- Consult managers on candidate selection; conduct and analyze exit interviews; recommend changes.
- Ensure planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
- Responsible for benefits administration to include adding, changing, and deleting employee information, reviewing invoices for accuracy, and participating in the renewal process and open enrollment.
- Responsible for 401k administration to include adding and changing employee information, transferring funds, notifying newly eligible employees during the open enrollment, the distribution process, and year-end compliance.
- Review timesheets for accuracy and provide support to employees.
- Process payroll bi‐weekly.
- Maintain a termination listing.
- Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.
- Maintain historical human resource records by designing a filing and retrieval system, and keeping past and current records.
- Maintain a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations.
- Ensure the processing of new hires, temporary workers, transfers, promotions, and terminations is accurate and timely.
- Critically review and analyze current payroll, benefits, and tax procedures.
- Audit W-4s, I9, payroll balance sheets, YTD earnings, vacation balance, etc.
- Travel between both plants from time to time.
Safety Responsibilities:
- Maintain and organize training records and advise which employees are up for annual training.
- Maintain accurate job description, jobs training matrix, and materials.
- Participate in the “Safe place” culture through training and safety initiatives.
- Maintain plants compliant with OSHA regulations through up-to-date policies and ongoing training of the workforce.
- Organize monthly safety meetings and follow-ups on the CAs resulting from the meetings.
- Ensure reporting of accidents/incidents and their investigation through training and follow-ups.
- Manage the Workman Comp insurance policy, and cases and maintain records of plant accidents.
SKILLS REQUIREMENTS:
- Positive and engaging.
- Bi-lingual Spanish is preferred.
- Strong customer service and communication skills.
- Extremely organized and detailed oriented.
- Lawful Hiring & Termination.
- Workmen’s comp insurance administration.
- Human Resources Management
- Payroll and Benefits Administration.
- Performance Management.
- Compensation and Wage Structure, employee classification.
- Proficient with MS Office.
FACILITY SPECIFIC REQUIREMENTS (but not limited to):
- Be able to sit at a workstation for prolonged periods without limitations.
- Be able to perform the repetitive task with an emphasis on keyboard use.
- Ability to work in different climates without limitations.
- Achieve daily tasks which require repetitive use of hands and other body parts.
- Be able to lift, carry, push, and pull up to 25 pounds unassisted. Beyond this will require the buddy system or lifting device.
EDUCATION & EXPERIENCE REQUIREMENTS:
- BA in HR.
- 5 years of experience managing payroll.
- PHR Certification is a plus.
- Proficient in MS Office (especially Excel).
- Working experience in payroll tax at the federal, state, and local levels.