Position Classification Title: Accounts Payable Processor I, II, III

FLSA Status: Exempt

Incentive Compensation: 5%

About Us:

The New Mexico State University Foundation invites you to apply to join our diverse, dynamic, and welcoming team in Las Cruces, NM. The NMSU Foundation seeks to provide the pinnacle career experience for each team member. The Foundation seeks talented individuals passionate about the mission of NMSU and committed to continually pursuing excellence. We build strong relationships with alums, supporters, NMSU partners, and each other while personifying our core values of integrity, teamwork, stewardship, innovation, and fun.

Established in 1959, the New Mexico State University Foundation's mission is to build a brighter future for NMSU, one relationship at a time. As an independent nonprofit organization, the Foundation is the primary fundraising and alum relations institution for NMSU. We are charged with raising and managing gifts of all types and coordinating the alum association. We invest in endowed gifts and disburse funding each year for the purposes designated by donors. The Foundation coordinates the efforts of the NMSU Alumni Association, which galvanizes the enthusiasm and loyalty of the NMSU alum network of over 147,000 graduates to support the mission of NMSU while becoming better connected with each other.

Our team partners with alums, corporations, foundations, and other supporters who want to match their charitable passions with opportunities for purposeful philanthropy and personal engagement at NMSU. Gifts create scholarships, advance faculty endeavors, enhance student programs, and make new and renovated educational and athletic facilities possible. These great investments greatly enhance NMSU's land grant mission to provide the highest quality academic programs, develop new understandings through research and creativity, and provide extension services across our state and region.

We offer a highly competitive salary, including incentive compensation, an industry-leading benefits package, and a fun and fulfilling work environment. Qualified individuals with a high energy level looking for a work environment that nurtures vision, performance, productivity, superior quality, and unsurpassed integrity are encouraged to apply for this career opportunity.

NMSU is New Mexico's flagship land-grant and space-grant institution. Founded in 1888, NMSU is the state's oldest institution of higher education. It is a Hispanic-serving institution and a comprehensive research university dedicated to teaching, research, service, and outreach. NMSU serves more than 14,000 students from 49 states and 89 foreign countries and is among the best universities in the nation at moving students from the lowest income tier to the top. Over 50% of NMSU students are first-generation college students, and over 60% are Hispanic, meaning that NMSU is one of the state's most essential and effective drivers of economic mobility. Las Cruces is located 45 miles north of El Paso, TX, and features an average of 294 days of sunshine annually. In the heart of the historic Mesilla Valley between the Organ Mountains, Robledo Mountains, and Picacho Peak, Las Cruces is ideal for job seekers who enjoy hiking, mountain biking, and birdwatching. Las Cruces is New Mexico's second-largest city and home to 111,000 residents. The median home price in Las Cruces is $285,000, far below the national average of $425,000.

Job Summary:

Performs a variety of routine accounts payable duties. Responsistatementsaccounts payable cycle, including analyzing and approving invoices and payments. Responsible for taxable fringe benefit reporting and 1099 processing and reporting.

Essential Functions:

• Analyzes and enters accounts payable transactions to ensure compliance with internal controls and accounting policies.

• Maintains and reconciles accounts payable ledger and prepares management reports.

• Analyzes and resolves discrepancies in billings and payments.

• Recommends improvements to accounts payable policies and procedures.

• Responsible for processing payments and responding to vendor inquiries.

• Performs analysis and approval of large invoices and payments while ensuring compliance with spending policies and procedures.

• Such analysis includes, but is not limited to, analyzing transactions for patterns and exceptions; utilizing training and judgment to approve or disapprove the request; identifying opportunities for increased efficiency, compliance, and cost-savings; investigating revenue opportunities such as early payment programs; and analyzes payment methods to ensure efficiency and cost-effectiveness.

• Works collaboratively with Foundation staff to improve compliance with policies and procedures, providing training and support as needed.

• Ensures that proper coding, approvals, and required documentation are in place for processing various payables, including vendor payments, travel reimbursements, and Foundation card payments.

• Ensures compliance with Foundation policies and procedures and as applicable state and federal regulations.

• Keeps supervisor informed of any issues or anomalies that may arise.

• Generates and analyzes system reports to identify spending patterns and to ensure expenditures are within policy guidelines.

• Oversees the flagging, reporting, and issuance of 1099 payments in compliance with IRS regulations.

• Communicates with internal and external stakeholders on accounts payable matters to ensure compliance with all policies, procedures, and state and federal laws.

• Leads the compilation and reporting of taxable fringe benefits paid by the Foundation.

• Performs other related duties as assigned.

Minimum Required Education, Knowledge, Experience & Certification/License:

• An energetic, well-grounded, innovative, service-oriented personality and calculated risk taker with a bias for action, a record of setting and surpassing objectives, and a proven "can do" attitude and drive to execute strategies and produce results beyond expectations.

• Demonstrated knowledge of accounting principles and practices, including internal controls and audit processes.

• Strong analytical skills needed to find disparities and cost savings opportunities.

• Working knowledge of IRS rules and taxable fringe benefits.

• Advanced Microsoft Excel skills.

• Demonstrated knowledge of 1099 reporting and processing.

• Ability to communicate effectively, both orally and written.

• Other competencies include, but are not limited to, accuracy and attention to detail, organization, accountability, collaboration, and execution.

Job Family Levels:

• Level I:

• Bachelor's degree in Business, Accounting, Finance, Analytics, or a related field.
• No previous work experience is required.

• Level II:

• Bachelor's degree in Business, Accounting, Finance, Analytics, or a related field.
• 2 years of work experience in accounts payable, forecasting, audit, and 1099 processing or a related field.
• May oversee the processing performed by Accounts Payable Processors.
• May be responsible for training, assisting, or assigning tasks to others.

• Level III:

• Bachelor's degree in Business, Accounting, Finance, Analytics, or a related field.
• 4 years of work experience in accounts payable, forecasting, audit, and 1099 processing or a related field.
• May oversee the processing performed by Accounts Payable Processors.
• May be responsible for training, assisting, or assigning tasks to others.