Posting Number

req14956

Department

University Animal Care

Department Website Link

https://uac.arizona.edu/

Location

Main Campus

Address

Tucson, AZ USA

Position Highlights

University Animal Care at the University of Arizona is in search of a Accounting Assistant III. The Accounting Assistant III is responsible for providing day to day customer service and financial support to UAC and the research community we support. The successful candidate will have the ability to take on a range of financial assignments and must have strong attention to detail. Strong analytical thinking, efficient organization, effective writing/communication skills, and the ability to work independently as well as a member of a a team are essential.

UAC provides humane and appropriate animal care, ensuring that the highest standards are met so that each animal's well-being is attended to. This includes providing for the animals' daily needs for clean, safe housing and access to fresh food and water; the provision of necessary veterinary care; and the monitoring of the use of animals by principal investigators and their personnel. We provide services and resources needed by investigators to accomplish their research objectives and provide training in laboratory animal care and use to technical personnel, students, and faculty. Our staff, through contacts with the media and the public, works to enhance understanding and support for the humane use of animals in research and teaching programs at the University of Arizona.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

Duties & Responsibilities:

• 
  Reconciles a high-volume of business transactions (p-card purchases, purchase order requisitions, travel, disbursement vouchers, internal billing, and cash receipts) with accuracy, completeness, and in compliance with University policies and procedures.
• Review and send invoices for billing to FSO; match packing slips, invoices, and animal orders for billing process.
• Ensures transactions are appropriately coded, investigates discrepancies and identifies solutions.
• Monitors transactions to ensure cost savings and inventory levels are maintained and suggest alternative
• Process financial documents in UAccess Financials. This includes Internal Billing, General Error Correction, Cash Receipt, Disbursement Vouchers, and Distribution of Income and Expense documents.
• Receive, log, process and coordinate transport of checks.
• Review and process animal purchase invoices, ensuring proper coding, taxes and shipping are applied.
• Prepare the animal procurement upload documents for month end processing.
• Develop and oversee inventory tracking system for recharge and fiscal year end purposes.
• Lead fiscal year end inventory processes.
• Mentor individuals in lower level positions in the day to day department business processes.
• Provide excellent customer service to internal and external customers.
• Provide backup for Business Operations Assistant.
• Provide administrative support as needed.
• Help create and maintain an office culture of responsiveness, service, organization, communication, teamwork, and professional development.
• Other duties may be assigned.

Knowledge, Skills, and Abilities:

• 
  Excellent customer service skills.
• Excellent oral and written communication skills.
• Strong organizational and time management skills.
• Demonstrated ability to work within a team environment.
• Demonstrated knowledge of Microsoft Office programs

Minimum Qualifications

Preferred Qualifications

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Finance

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$18.78 - $24.53

Compensation Type

hourly rate

Grade

5

Career Stream and Level

OC3

Job Family

Accounting

Job Function

Finance

Type of criminal background check required:

Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies

1

Target Hire Date

Expected End Date

Contact Information for Candidates

Becky Schwartz
bschwartz@arizona.edu

Open Date

5/8/2023

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.