Overview:

Human Resources Generalist (Full-Time, Onsite Position)

Are you looking for a job that pays you to make a difference? Do you have a passion for helping others? If so, Volunteers of America Oklahoma (VOAOK) may be the right organization for you. Join our dedicated and talented team and make a personal, and fulfilling, contribution to the lives of the people we serve.

Job Summary:

We are looking for a Human Resources Generalist to join VOAOK. The HR Generalist will assist and support all the functions of the Human Resources Department including, but not limited to recruiting, employment, orientation, training, benefits, employee relations, compensation and compliance with all applicable state and federal employment laws and regulations.

Job Duties and Responsibilities:

• Representatives of the Human Resources Department are scrutinized by the entire workforce and therefore held to a higher standard of professional performance and conduct. The HR Generalist will dress in business casual attire. Dress may be relaxed on Fridays to include jeans that are not torn and frayed. Shorts are not authorized at any time. T-shirts may be worn on Friday if the shirt is considered VOA “logo wear.” HR Generalists will represent the Code of Ethics, Critical Success Factors, and Professional Expectations of All at all times.
• Will maintain strict confidentiality of all activities within the HR and other organizational departments. Confidentiality includes, but is not limited to: Pay information, personnel issues, sensitive information disclosed in meetings, pending policy or procedure changes that have not been announced, disciplinary information, information regarding any investigation, etc. Violation of departmental confidentiality could result in immediate termination.
• Will maintain office areas in immaculate condition.
• Will complete assigned work within established deadlines.
• Serve as liaison for recruiting efforts to include attending/hosting job fairs and managing the employment process. Reviews applications and interviews applicants to match experience with specific job-related requirements. Interviews, screens, and recruits job applicants to fill entry level, professional and technical job openings.
• Responsible for maintaining all personnel files in auditable fashion. These files include, but are not limited to: Personnel, training, and benefits.
• Facilitates and/or provides training (including orientation) to the workforce.
• Maintain accurate electronic company records and reports. The HR Generalist is required to create custom reports and maintain the data as “up to date and auditable” at all times.
• Responds to employee relations issues such as employee complaints, harassment allegations, and civil rights complaints. Represents management in investigating, answering, and settling grievances, by arranging and scheduling meetings with employees, supervisors and the appropriate leadership team.
• Responsible for maintaining all external data updates (provider reporting, etc.).
• Maintains and coordinates employee recognition programs.
• Ensure compliance with all outside governing agencies.
• Schedule and enroll employees in on-site training classes.
• Maintain a current job description database.
• Conduct comparable analysis on Human Resources best practice and benchmarks.
• Administer various employee benefit programs.
• Represents the company for any unemployment claims.
• Audit invoices to ensure accurate billing for benefits, training, etc.
• Maintain the departmental standard operating procedures and recommend changes when required. Partners with employees and management to communicate various Human Resources policies, procedures, laws, standards and government regulations.
• Process garnishment of wages requests and employment verifications.
• Provide coverage as scheduled for the corporate Receptionist (Tulsa office only).
• Conducts exit interviews and analyzes data and makes recommendations to the management team for corrective action and continuous improvement.
• Perform other, job-related, duties as assigned.

Required Qualifications:

• Competent user of Outlook, Word, PowerPoint, etc. Must be an advanced user of MS Excel (formulas, formatting, pivot tables, VLOOKUP’s, subtotals, auto filters, etc.).
• Strong analytical skills.
• Attention to Detail.
• Ability to objectively coach employees and management through complex, difficult, and emotional issues.
• The ability to research and analyze various types of data information.
• Must have the ability to make recommendation to effectively resolve problems or issues, by using judgment that is in consistent with standards, practices, policies, procedures, regulation or government law.
• Ability to organize and prioritize work.
• Ability to establish and maintain effective working relationships with supervisor, co-workers, persons from other departments and vendors.
• Conscientious about timeliness of assignments and quality of work product.
• Excellent customer service skills.
• Excellent written and verbal communication skills.
• Ability to share information through coaching teaching and training.
• Ability to maintain accurate records and present data contained in those records in a timely manner.
• Good understanding of all Departments within the organization.
• Ability to handle sensitive issues while protecting others' welfare.
• Ability to exercise patience, understanding, creativity, and flexibility.
• Knowledge of Human Resource principles and practices.
• Must have and maintain a working telephone contact number.
• Possess a valid Social Security Card.
• Possess a valid Oklahoma Driver’s License.
• Have reliable transportation.
• Proof of current auto liability insurance (your name must be on the policy).
• Maintain an acceptable driving record, Oklahoma State Bureau of Investigation criminal history checks, and Community Service Registry Record checks.

Experience:

• Basic Human Resources experience required.
• Experience with companies that provide supports to persons with developmental disabilities and/or not-for-profit organizational environments preferred.
• Payroll experience preferred.

Education:

Bachelor's degree Human Resources Management and/or related field or equivalent work experience as determined by the Human Resources Manager and/or CEO is required.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. This job is office based, but will require up to 10% travel. Must maintain a valid driver's license, reliable transportation and auto liability insurance.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. The employee is required to walk, stand, sit, climb, balance, stoop, kneel, crouch or crawl for prolonged periods. The employee must frequently push, pull, lift or move objects weighing up to 10 pounds.

What we offer:

• A Collaborative Team Environment
• A Culture of Acceptance and Support
• Professional Development
• Employee Discount Program
• Healthcare Benefits
• Disability and Life Insurance
• Paid Time Off

Ask about qualifying for FEDERAL STUDENT LOAN FORGIVENESS

What are you waiting for? Apply today and come be a part of the passion, the mission and the tradition! Learn more about us and apply at www.voaok.org.

About Us: VOAOK is a ministry of service dedicated to helping Oklahoma’s most vulnerable including veterans, the aging, the homeless and the disabled. Our core strengths focus on providing safe, quality, affordable housing and supportive services to help individuals meet their basic daily living needs, thereby achieving steadily improving individualized levels of greater self-sufficiency.

To learn more about Volunteer of America Oklahoma’s commitment to Diversity, Equity and Inclusion, click on the following link: #DEIatVOAOK

EOE, including disability/vets