Job Description Summary

Reporting to the Chief Strategy Officer and Vice President, Tax at GE HealthCare, the Executive Administrative Assistant will support these leaders, based out of Chicago, IL, USA.

GE HealthCare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.

Job Description

KEY RESPONSIBILITIES

• Support senior leaders in all related administrative tasks which may include effectively maintaining and coordinating calendars, scheduling meetings, making travel arrangements, providing phone coverage, processing and reconciling expense accounts and handling various purchases which may include invoice arrangements

• Support Strategy and Tax operating mechanisms (bi-weekly, monthly and quarterly staff meetings, town halls/all employee meetings, and other meetings as arise)

• Maintain calendars, contacts and tasks for the senior leaders coordinating with internal stakeholders and their Executive Administrative support in scheduling and coordinate internal and external meetings

• Provide general office administrative services and support. This includes, but is not limited to, supporting the onboarding of new employees/contingent workers, answering questions re: central sites, internal processes, and e-tools, assisting with international and domestic shipping, initiating IT support requests and liaising with facilities management

• Support planning for external business development engagements at major conferences; opportunity to travel to conferences to support in planning, meeting management, and logistics

• Assist with communications related activities such as maintaining relevant distribution lists, producing email correspondence, presentations, meeting agendas, new hire and organization change announcements

• Coordinate complex, multi-leg domestic and international travel arrangements, which include flights, car service, dinner reservations, etc

• Arrange meetings, take notes, prepare memos and follow up on actions as required

• Prepare reports, presentations, and data, as well as maintaining files, records, and correspondence which may including handling confidential and sensitive information with discretion

• Support budget process & process invoices, vendor creation, and managing contractors.

• Print materials for team meetings and conferences; printing/binding large volume materials when required and shipping to conference locations

• Order supplies

• Retrieve and greeting guests/deliveries

• Order catering for any meetings requiring breakfast/lunch/refreshments

• Assist with special projects as needed; pro-actively anticipate work assignments whenever possible

• Cover and support local Administrative Assistant team

• Other functions may be assigned as necessary

REQUIRED QUALIFICATIONS

• High School Diploma/GED

• 5 years of experience as an executive assistant or supporting a senior leader, preferably in a global, public company or in corporate function

• Strong verbal and written communication skills and ability to communicate effectively

• A proactive approach to problem-solving with strong decision-making and organizational skills

• Strong collaboration skills. Ability to work in a team environment is key.

• Ability to prioritize and meet deadlines in a fast-paced quickly changing environment.

We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership – always with unyielding integrity.

Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support.

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.

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