Job Description

About us

GB Ltd. Oper. Co., Inc. is a property management firm located in Freehold, NJ. We manage commercial and residential real estate throughout New Jersey. Our portfolio includes shopping centers, office buildings and residential condominiums and apartments - over one million square feet!

Busy real estate management company in Freehold, NJ is seeking an administrative assistant to support our office team and executive management team. This is a great opportunity for anyone who is a highly organized self-starter.

Educational Requirements/Experience:

· Candidate must have a minimum of 5 years administrative experience.

· Must have working knowledge of Microsoft Office (Excel & Word).

· Knowledge of commercial real estate a plus.

· Knowledge of bookkeeping software (QuickBooks) a plus.

Required Skills:

· Excellent written and verbal communication skills.

· Excellent organizational skills.

· Ability to work independently and in a team environment.

· Ability to effectively execute assignments and meet stringent deadlines.

· Must be able to multi-task and prioritize a wide range of responsibilities.

· Must have outstanding follow up and follow through, and be detail oriented.

· Ability to keep information strictly confidential.

· Friendly and cheerful demeanor.

Responsibilities include, but are not limited to:

· In-office administrative duties for the management team, in-house counsel, property management staff, and real estate Broker.

· General administrative support for the office team and President/family, such as:

• Screening and answering calls – direct to appropriate team member.
• Reviewing timesheets – enter into timekeeping software.
• Maintaining various files and paperwork.
• Scanning of documentation for record-keeping and manage and maintain archiving system.
• Scheduling appointments and meetings.
• Contacting tenants and/or vendors as needed.
• Prepare correspondence to tenants, vendors and others.
• Receive all tenant requests, log and dispatch any complaints to Superintendent or others as necessary. Promptly follow up with tenants.
• Sorting and distributing mail and correspondence.
• Traveling to banks for deposits/transactions as necessary.
• Managing company advertising and donations.
• Managing supply closet and refreshments.
• Special projects as assigned.
• Work with bookkeeper and brokers regarding leasing of/leased properties.
• Manage insurance for automobiles, personal and homes for President/family.
• Record-keeping for President/family.

Applications will only be accepted via email. Please do not call the office. We look forward to reviewing your application!

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

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