Job Description

Title: Program Coordinator

Reports To: Executive Director

Status: Non-Exempt, Full Time

Organization: While We Are Still Here (WWSH) is a Harlem-based, heritage preservation organization, founded to honor the history of this unique, influential community.

Position Summary: The Project Coordinator contributes to the development, implementation, and management of While We Are Still Here’s presentations, including, but not limited to, performing arts performances, visual arts exhibitions, readings, lectures, and conferences. The project coordinator reports to the executive director.

ESSENTIAL JOB FUNCTIONS

• Works closely with the executive director to develop and produce creative programs and events, such as dedications, concerts, readings, etc.

• Creates and maintains timelines with the executive director

• Tracks progress of projects

• Collects and manages artist photos, bios, etc., and liaises with graphic designer and social media manager

• Researches potential projects and artists

• Drafts, compiles, and proofreads certain correspondences, presentations, program booklets, board reports, project descriptions, project reports, and evaluations, etc.

• Maintains program calendar and program descriptions

• Liaises with artists and artist management, speakers, authors, etc. Acquires stage plots, tech riders as necessary

• Attends programming meetings, develops notes and any follow upnecessary

• Coordinates travel and accommodation needs

• Creates and maintains a contact list database

• Develops agreements, offers, and coordinates project budgets

• Develops runs of shows, production schedules

• Other tasks as assigned

• Some nights or weekends are required

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, and/or competency required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience:

• 4 years of related experience with event programming in arts organizations or university

Required Competencies

• Ability to maintain positive, cooperative, professional, and collaborative interactions

• Knowledgeable and interest in African American History and respectful of it

• Excellent oral and written communication skills.

• Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) Adobe, virtual meeting software (Zoom), and other utility software

• Excellent presentation and project management skills

• Ability to be proactive in anticipating and solving problems

• Ability to innovate and create new processes or systems that create efficiencies

• Exceptional planning, organization, and follow-up skills with extreme attention to detail

• Ability to prioritize and manage multiple projects

• Strong judgment and discretion in dealing with confidential information

• Ability to work independently on assignments

Compensation: $65K per annum; health benefits after three months; three weeks vacation; twelve sick days.

Similarities in your experience with this position may be reflected in your resume. If not and to be considered, please briefly describe (2-3 paragraphs) how your experience -- current or past positions are similar to this opportunity. Also, include your knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) Adobe, virtual meeting software (Zoom), and other utility software skills.

Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Weekend availability

Work Location: Hybrid remote in New York, NY 10032

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