Job Description
OVERVIEW ::
Provides administrative assistance for HR department during 2nd shift including attendance, payroll, benefits, training, and event planning.
RESPONSIBILITIES AND TASKS ::
- Avoids legal challenges by complying with legal requirements.
- Maintains strict confidentiality of all employee data and issues arriving to the HR office.
- Performs administrative functions of HR, including attendance, payroll, ID badges, etc.
- Delivers accurate and timely feedback to employees regarding any inquiries made.
- Prepares and processes employee documentation - assists with/prepares correspondence, prepares new employee files, processes mail.
- Supports recruitment efforts such as on-site interviews, onboarding tasks, etc.
- Maintains personnel records (hard copy, HRIS, and electronic); Ensures that information is current.
- Helps HR Department coordinate and put together employee events throughout the year.
- Fosters Company culture through constant contact with employees - Intakes and routes employee’s issues, escalating problematic issues to higher-level management.
- Routes phone calls to the appropriate parties.
- Other duties as assigned.
REQUIREMENTS ::
- High school diploma.
- Minimum of 1-year experience in Office/HR roles.
- Bilingual – Spanish/English.
- Knowledge of office administration procedures and computer systems (Word, Excel, Ulti, and Kronos).
- Ability to build and maintain effective relationships.
- Effective communication skills, both oral and written; Edits/proofs work for spelling and grammar, presents numerical data effectively, and can read and interpret written information.
- Attention to detail in composing materials, establishing priorities, and meeting deadlines.
- Excellent interpersonal skills - Ability to interface effectively at all levels of the organization.
- Planning: organizational and prioritizations skills; plans work activities well; uses time efficiently and develops realistic action plans; excellent multi-tasking and scheduling.
- Quality: demonstrates accuracy and thoroughness and monitors own work to ensure quality.
- Problem-solving identifies and resolves problems in a timely manner; gathers and analyzes information skillfully.
- Adaptability: Adapts to changes in the work environment; manages competing demands; can deal with frequent change, delays, or unexpected events; remains open to others’ ideas; exhibits willingness to try new things.
- Dependability: is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
- Safety and security: actively promote and personally observes safety and security procedures and uses equipment and materials properly.
- Strong sense of urgency.
PHYSICAL REQUIREMENTS ::
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, if applicable.
Primarily working in an office environment.- Occasional travel in plant environment (wet and moist floors which include metal and plastic grating surfaces, temperatures below 28 degrees or up to 100 degrees Fahrenheit, noise up to 110 db)
- Must wear and use protective and safety equipment required for the job as directed by the company.
- Physical capabilities required in given department/assigned areas.
Case Farms is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Case Farms participates in the E-Verify system and uses tools made available by the federal government to confirm employment eligibility of all team members. Persons offered employment are required to provide documentation proving their employment eligibility, and all offers of employment are contingent upon successful completion of the E-Verify process.