Description of Work
Minimum Qualifications
Six years of clerical experience, at least two years of which must have been as a Clerk 3, Clerk-Typist 3 or equivalent.
General Statement of Duties
Perform highly skilled clerical and administrative work of a complex nature involving planning, organizing and producing work which requires judgment and specialized knowledge of a Senior High School; and performs related duties as required. (The incumbent shall be required to type with speed and accuracy at a level equivalent to a Clerk-Typist 3).
Supervision Received
Works under the general supervision of a Senior High School Principal or other unit supervisor.
Supervision Exercised
Exercises close technical or administrative supervision directly over lower level clerical employees.
Typical Duties Performed
- The listed examples may not include all the duties performed by all positions in this class.
- Interprets and communicates District and building policies, procedures, rules and regulations to school staff as appropriate; provides technical information regarding Senior High School operations; consults with a school administrator as to the proper disposition of difficult cases.
- Word processes and/or types complex or technical materials which require independent judgment and ability to arrange, expand, segregate or tabulate data.
- Writes letters; makes contacts, requests information, clarification or documentation; organizes, compiles and maintains records and files.
- Maintains computerized time-records of school staff absences; verifies accuracy of time sheets; prepares payroll and related reports for principal's signature.
- Maintains budgets; gathers data; performs complex calculations; analyzes data and prepares a variety of reports.
- Supervises clerical staff; plans and assigns day-to-day work; reviews and approves work; provides feedback on performance; trains new employees; conducts periodic staff meetings; arranges for temporary clerical assistance as needed.
- Coordinates the process of incoming and outgoing substitute teachers; prepares packet of information for substitute teachers; directs teachers to appropriate room; arranges in-house coverage for absent teachers when no substitute is available by assigning teachers to cover during their preparation period; assigns homebound teachers; maintains records relating to in-house coverage and homebound teachers.
- Serves as central contact for school staff with walkie-talkies; dispatches staff to cover incidents when necessary, contacts 911 under direction of a principal; directs emergency personnel when they arrive at a building; maintains building key inventory.
- Conducts studies of school office operations by applying standard technical analysis of work practices; develops and defines performance indicators for various operations; determines acceptable performance levels for clerical staff.
- Conducts special studies regarding office organization, automation or related projects.
- Writes reports which list alternatives for action relating to Senior High School office operations.
- Assists in developing policy and procedures; prepares procedural manuals.
- Reviews and edits reports to assure that they are clear and concise, properly organized, consistent with School District and internal policies, and suitable for dissemination.
- Coordinates the dissemination of public information which calls upon an understanding of data privacy statutes; prepares fact sheets, presentations, and other necessary informational material.
- Oversees student registration and pupil records; maintains student transcript information; coordinates the graduation process.
Knowledge, Skills, and Abilities
- Thorough knowledge of modern office procedures, practices and policies.
- Thorough knowledge of District and building policies, procedures rules and regulations.
- Considerable knowledge of grammar, spelling and punctuation.
- Working knowledge of bargaining unit agreements.
- Considerable skill in operating a micro-computer, typewriter and computer terminal with speed and accuracy.
- Considerable ability to relate to, and deal effectively with, students, parents, teachers, and other school personnel.
- Considerable ability to communicate effectively, both orally and in writing.
- Considerable ability to determine priorities, plan, organize, coordinate and carry out work program.
- Considerable ability to make complex mathematical and statistical computations with speed and accuracy.
Essential functions are functions that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outline under Responsibilities.
Regular and reliable attendance.
Maybe exposed to various cleaning products.
Pay,Benefits, & Work Schedule
This is a 11 month position working 40 hours per week.
Salary and benefits are in accordance with the AFSCME negotiated labor agreement. The labor agreement and salary schedule can be found at https://www.spps.org/Page/33566.
Benefits are available to new employees after 30 days of active employment. Benefits include medical insurance, life insurance, sick leave, pension plan, tax-free retirement account, and flexible spending account. Some employee groups also receive vacation, dental insurance and disability insurance. A benefits summary is available at https://www.spps.org/Domain/13220.
To be considered further, please apply for this position and attach a resume and cover letter to your online application.
The Human Resource Department will review your application materials and contact you regarding the next steps.
To attach additional documents to your online application, click on the "Additional Attachments" link from the applicant homepage and upload your documents as attachments. Valid file extensions for attaching a document include .doc, .txt, .rtf, and .pdf.
Transcript - Unofficial transcripts are accepted at the time of hire. You must submit official transcripts within 30 days of your start date. Formal credential evaluation is required for post-secondary education completed outside of the United States.
Veteran's Preference - If you are an eligible veteran applying for a job where veteran's preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.
Criminal Background Investigation and Reference Checks - Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.
Equal Employment Opportunity
Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.
SPPS is committed to eliminating racial disparities and predictability in achievement and to a workforce which embodies this commitment.