Statement of Duties:

Reporting to the Director of the Office of Health and Human Services, the Finance Manager is responsible for overseeing the financial operations of the department, including assisting the Director and Division Heads in preparing and implementing the operating budget and all special revenue budgets. The Finance Manager will supervise the administrative and financial support staff in accounts payable, accounts receivable, and payroll activities.

Essential Functions:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Direct, coordinate, and manage the administrative and financial service functions of the Health & Human Services (HHS) Department.
• Directly supervise administrative and financial support staff.
• Interact with division heads and their designated staff for the purposes of monitoring, measuring, and analyzing differences between budgeted and actual results. Monitor spending patterns, account activity, and reconcile, adjust, and correct discrepancies.
• Provide financial administration and oversight of federal, state, and foundation grants awarded to the department and its divisions.
• Ensure that all awarded funds are billed for and received in a timely manner by monitoring grant administrator compliance with grant reimbursement request schedule.
• Maintain the general and subsidiary ledger accounts of all departmental special revenue funds including grants, donations, and revolving funds.
• Monitoring and reporting back to federal, state, and private grantors as required by the award.
• Collaborate with the Grants Division of the City’s Finance Department to assist with proposal and budget development for grant opportunities being sought by departmental staff.
• Review grant applications prior to submission to funding agency to determine compliance with city policies and inclusion of all allowable costs.
• Manage procurement process, including development of proposed scope of services and/or supply descriptions, and ensures contracts are renewed in a timely manner at the best value to the city.
• Review revenue receipts and entries for proper posting in accounting system.
• Assist staff in the performance of their duties as necessary.
• Maintain and create optimal record keeping and project management systems.
• Provide training for HHS Division heads on all financial/grant activities.
• Assist HHS Leadership in the annual budget process, entering into City financial software, aligning to goals, tracking and reporting out on previous years’ goals and budget requests, and developing program improvement requests (PIR’s).
• Other related duties as assigned.

Recommended Minimum Qualifications:

Education and Experience: Bachelor’s degree in finance, accounting, grants management or related field and a minimum of five (5+) years of experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Special Requirements:

Experience supervising and managing staff is required.

Knowledge, Abilities and Skill:

• Knowledge: Advanced knowledge of budgetary principles including the ability to prepare, interpret and analyze financial statements and analysis. Knowledge of state procurement laws and municipal operations. Knowledge of data analysis practices and techniques. Strong knowledge in public policy.
• Abilities: Establish and maintain effective and harmonious working relationships with diverse stakeholders regarding strategy, policy, and operations; work independently; manage multiple tasks efficiently, prioritize, and balance short- and long-term responsibilities; carry out assignments to completion in an efficient and accurate manner; communicate and collaborate with executive-level individuals; interact with the public effectively and appropriately; problem solve and think strategically, analytically, and creatively; communicate clearly and often both verbally and in writing; learn new concepts quickly; collaborate, build consensus, and lead; be self-motivated and organized; handle problems and emergencies; maintain confidential information; operate a computer; and maintain, manage, and organize records.
• Skills: Proficient in operating personal computers and applicable word processing, spreadsheet, and statistical analysis applications, specifically MS Excel or other data analysis and visualization tools, such as Office365 apps, Tableau, Python, R, etc.; excellent written and oral communication, facilitation, and public speaking skills; excellent data analysis, database development and management, strategic thinking, problem solving, leadership and project management skills. Experience with, ClearGov and Munis software is preferred but not required.

Work Environment:

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours to attend evening meetings or complete work assignments.

Physical and Mental Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

Physical Skills:
Few physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. May also be some occasional lifting of objects such as office equipment and computer paper (up to 30 lbs.)

Motor Skills:
Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers.

Visual Skills:
Visual demands require constantly reading documents for general understanding and analytical purposes.

Hours: Mon-Weds 8:30am-4:30pm; Thurs 8:30am-7:30pm; Fri 8:30am-12:30pm
Salary: $92,006.73 annualized + benefits
Union: Non-Union
Date Posted: May 12, 2023

City of Somerville residents are especially encouraged to apply.

The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request. Persons with disabilities who need auxiliary aids and services for effective communication (i.e., CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures in order to access the programs, activities, and meetings of the City of Somerville should please contact Adrienne Pomeroy at 617-625-6600 x 2059 or apomeroy@somervillema.gov.

Pre-Employment Requirements for All Employees:

• MA Criminal Offender Record Information (CORI) clearance
• Proof of COVID-19 vaccination
• Completition of Conflict-of-Interest Law Education training for municipal employees

COVID-19 Vaccination Requirement:

To better protect the health and safety of staff and the public, all City of Somerville employees must be fully vaccinated against COVID-19 as of November 1, 2021. Exemptions and/or reasonable accommodations are not guaranteed and will be reviewed by the City of Somerville Human Resources Department on a case-by-case basis. Learn more at www.somervillema.gov/HR/COVID19.

Overview of Benefits Somerville Offers:

• 4 weeks annual vacation (for non-union positions) union positions vary by contract
• Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City
• Dental coverage low and high plans through Cigna
• Vision care through Vision Service Plan (VSP)
• Long term disability through Sun Life
• Group and voluntary life insurance through Boston Mutual
• Health Care and Dependent Care flexible spending through Benefit Strategies
• Deferred compensation plans through a choice of three vendors
• Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health
• Annual cancer screening & wellness release
• Somerville Retirement Pension System
• Tuition reimbursement
• MBTA pass program
• FREE Blue Bikes membership
• Eligible employer for the Public Service Loan Forgiveness Program (PSLF)

Benefits listed are for benefits-eligible positions and the above information is meant to be a general overview of the benefit programs offered by the City of Somerville and not a binding contract.

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