Job Description
We are currently searching for an experienced Business Office Director to oversee the Accounting and Human Resource functions for our beautiful independent living community - The Chamberlin - located in Hampton, VA.
As a Certified Great Place to Work for five years in a row , AgeWell Solvere Living proudly offers:
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- Medical, Dental and Vision benefits
- Voluntary Life Insurance and Disability
- Paid Time off and Holidays
Purpose::
The Business Office Director is responsible for financial and certain Human Resource duties of the Community, as assigned. He/she may manage other administrative team members and administrative functions.::
- Codes all invoices for payment.
- Verifies the appropriate approvals on all invoices.
- Provides vendor information to the Accounting department.
- Batches weekly invoices for payment.
- Audits expense reports and petty cash reconciliations.
- Provides month-end close accruals to Accounting department.
- Responds to all vendor inquiries.
- Adheres to the weekly accounting cycle.
- Enters post ancillary charges/fees into billing system.
- Assists General Manager in reviewing Resident bills.
- Assists General Manager with Resident file maintenance.
- Distributes Resident bills in a timely manner.
- Demonstrates an understanding of the components of an accrual basis financial statement.
- Analyzes variances in departmental payroll vs. budget.
- Understands capital expenditure vs financial statement expense.
- Analyzes revenue by product type.
- Assists General Manager with annual budget process.
- Assists General Manager with analyzing monthly financials.
- Pulls hours from time clock.
- Exports pulled hours into payroll grid.
- Makes necessary approved payroll edits in a timely manner.
- Monitors and controls employee time punches.
- Exports time sheets from payroll system.
- Ensures proper recording into the payroll grid for payroll hours and dollars.
- Processes changes in employee status.
- Monitors payroll check disbursements.
- Archives and discards payrolls at end of each cycle.
- Acts as a point of contact for all HR-related matters.
- Fields any team member relations matters and work in conjunction with the General Manager on resolving issues.
- Interprets policies and procedures related to Human Resources and communicates to all employees both proactively and in response to questions.
- Oversees benefits management at Community level, assisting in the open enrollment process, ongoing benefits communication, and benefits orientation for new hires.
- Maintains accurate team member files and employment records.
- Administers the recruiting process for new hires, including searching and screening candidates, tracking applicants, checking references and producing offer letter.
- Ensures regulatory and legal compliance for all employment-related matters.
- Handles worker’s compensation administration for Community.
- Follows all emergency procedures.
- Understands all safety practices and procedures.
- Communicates effectively with General Manager and other staff.
- Immediately advises Salus Coach, Wellness Director, and General Manager of any changes in physical and mental health of a Resident.
- Reviews Concierge hours and monthly meetings with Salus Coach.
- Participates in the monthly Manager on Duty coverage.::
Qualifications:
- High School graduate or equivalent certificate; Associates degree preferred.
- Successful completion of bookkeeping/accounting courses is helpful.
- 3 to 5 years’ progressive experience in office management required.
- Physically able to bend and reach.
- Physically able to sit for extended periods of time.
- Physically able to push and pull and lift up to 40-50 pounds if necessary.:
Miscellaneous:
- May have their picture taken and image used in social media or community advertising.
- May be video recorded from devices installed by families in residents’ apartments.
- Required to work weekends and holidays as assigned.
- May be required to work on shifts other than the one for which hired.
- May be required to work extended hours (up to 16 hours per day).
- May be exposed to infectious waste, diseases, conditions, etc., including HIV, AIDS, and Hepatitis B C viruses.
- May be subject to hostile and emotionally upset Residents due to mental status.
- Background, criminal, and drug tests may be required according to HR Policies Procedures.
- May be asked to submit to random drug test during employment.: