Duties

Directly manages and supervises assigned functional areas, including but not limited to budget, finance, space and facilities, procurement, human resources, and other departments to be determined by the Clerk of Court.

Provides leadership to supervisors of assigned responsibilities and the administrative staff district wide through coaching, mentoring, feedback, providing resources, facilitating communication, and fostering teamwork.

Establishes standards, prepares performance evaluations for direct reports, coordinates staff efforts, and monitors and ensures timely compliance with deadlines.

Advises the Clerk and Chief Deputy on matters affecting the reporting units as well as the functioning of the entire Clerk's Office, including guidance on judiciary policy, explanations of processes, and potential consequences.

Proposes, develops, communicates, and evaluates administrative policies and procedures to enhance the productivity and effectiveness of the Clerk's Office, including but not limited to performance management, strategic planning, training, space and facility needs, long-range space planning, internal controls, and emergency preparedness.

Develops organizational goals and objectives, priorities, and deadlines, and identifies needed areas of change.

Supervises the reporting and accounting of all money received in and processed through the district including filing fees, fines and restitution payments, registry deposits, cash bonds, appropriated funds, and non-appropriated funds.

Supervises preparation and submission of financial and budget reports and plans relating to all aspects of the Court's fiscal operations.

Acts as certifying officer for dispersal of funds including payments of appropriated funds, under the direction of the Clerk.

Interprets and applies the appropriate statutes, rules, and operating procedures, including the Guide to Judiciary Policy and local internal policies and controls.

Acts as a liaison and interacts with the Administrative Office, Federal Judicial Center, other courts, court units, the bar, government agencies, judges, and the public to resolve complex issues.

Performs other duties, special projects and assignments as needed for the Clerk and Chief Deputy.

Travel within the district, which includes divisional offices Alexandria, Richmond, Norfolk and Newport News is required.

Requirements

Conditions of Employment

• Employees must be United States citizens or eligible to work in the United States.
• Employees will be hired provisionally pending the results of a background investigation.
• Employees are required to adhere to the Code of Conduct for Judicial Employees.
• Employees are required to use Electronic Fund Transfer (EFT) for payroll deposit.
• Positions with the United States District Court Clerk's Office are Excepted Service appointments. Excepted service appointments are At-Will and can be terminated with or without cause by the Court.

How You Will Be Evaluated

• Benefits

  Review our benefits

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  A cover letter, a detailed resume, an Application for Federal Judicial Branch Employment (located under Related links on the Employment page of our website at www.vaed.uscourts.gov/jobs), and a list of professional references. Additionally, a written response to the following questions, not to exceed two pages per question:

  • Why are you applying for this position?

  • Describe how your experience and abilities in the areas of space and facilities, finance, budget, procurement, and human resources qualify you for this position.

  • What is your strategy or approach for managing, leading, and communicating with staff? Include your views on motivating staff, performance standards, quality control, and implementing change.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  Interested applicants must submit all required documents in a single PDF via email to jobbox5@vaed.uscourts.gov. To ensure priority consideration, applications must be received by May 31, 2023.

  Agency contact information

  Human Resources Office

  Email

  Jobbox5@vaed.uscourts.gov

  Address

  US District Court, Eastern District of Virginia
  401 Courthouse Square
  Alexandria, VA 22314
  US

  Next steps

  Applicants who receive the highest ratings will be contacted for an interview. Other applicants will not be contacted.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

This job is open until filled. Early consideration date 05/31/2023. The primary location for this job is Alexandria, VA (Richmond, VA or Norfolk, VA may be considered).