LOW INCOME INVESTMENT FUND

ACCOUNTS PAYABLE ASSOCIATE

Location: San Francisco and Los Angeles
Reports to: Accounting and Payroll Operations Manager
Exempt classification: Non-Exempt
Status: Full time
Salary range: $65,000 to $75,000 Annually

THE COMPANY:
The Low Income Investment Fund is a non-profit community development financial institution, that mobilizes capital and partners to achieve opportunity, equity and well-being for people and communities. LIIF innovates financial solutions that center racial equity to create more equitable outcomes for all by building and preserving affordable homes, quality educational opportunities from early childhood through higher education, health clinics, healthy food retail and community facilities. In this way, LIIF provides a bridge between private capital markets and communities. LIIF’s headquarters is in San Francisco and has offices in Los Angeles, New York, Atlanta, and Washington D.C. More on LIIF can be found at liifund.org.

POSITION SUMMARY:
The Accounts Payable Associate position is responsible, under the guidance of the Accounting and Payroll Operations Manager for the weekly process of accounts payable in Concur and the transmission of the data into MIP. This position provides concur technical support and assistance on payment status to employees across the organization.

REPORTING RELATIONSHIPS:
This position will report directly to the Accounting and Payroll Operations Manager and will collaborate with other accounting and finance staff.

ESSENTIAL FUNCTIONS:

Accounts Payable:

• Responsible for the weekly accounts payables process including receiving, reviewing and enter accounts payable invoices in Concur in a timely manner.
• Work with others to ensure accuracy, proper coding and appropriate approvals for weekly AP run
• Provide training and technical support to employees in the use of Concur invoicing platform and process.
  Maintain and update Concur invoicing platform and process including adding and updating vendors and ACH information, GL code, cost centers and maintaining users accounts
• Upload weekly A/P check run to disbursement bank for positive pay process and resolve suspended items
• Perform research and analysis on payments and historical spending as requested
• Work closely with other staff and vendors and actively respond to inquiries from LIIF employees and outside customers Follow-up/research and resolve vendor issues
• Follow up on ACH rejections. Resolve rejection issues and reissuance.
• Import expense and payment data from Concur into MIP
• Ensure proper 1099 maintenance and prepare 1099 and other relates tax annual fillings. Respond to IRS notifications regarding 1099 matters and ensure compliance with IRS instructions regarding 1099s
• Prepare monthly journal entries for wire and ACH transactions, expense accruals, prepaid amortization, and other LIIF monthly closing tasks as requested
• Perform month-end reconciliation of A/P subsidiary ledger to G/L, ensuring uncashed checks are appropriately addressed timely
• Prepare audit schedules related to Accounts Payable, monitor expiration dates of contracts, budget limits and ensure disbursements are in compliance with applicable consulting agreement, service contract or grant agreement
• Work closely with internal control auditors on A/P processes
• Prepare schedules for 990 consultant compensation
• Respond to internal and external inquiries timely, accurately, and courteously
• Reconcile statements and research exceptions on a monthly basis
• Prepare accruals for year end close procedures
• Ensure month end close (expenses) along with collaborating with billing department for accurate vouchering.
• Communicate accurately and effectively with all stakeholders.
• Ensure all expense reconciliations are timely processed and approved by deadlines. Communicate delays to senior team and executive team.

Other Functions:

• Perform other duties/special projects as assigned
• The Accounts Payable Associate may perform other duties as necessary to support the Finance team
• Ad Hoc reports and inquiries

SKILLS REQUIRED:

• Must be PC proficient and able to thrive in a fast-pace setting. Experience with Concur Invoicing and Abila MIP system is a plus.
• Strong experience with Excel, and Microsoft Outlook
• High attention to accuracy and details
• Ability to meet assigned deadlines
• Ability to review and self-check work for accuracy and completeness
• High degree of customer service
• Excellent communication skills, verbal and written.
• Must be proactive and work independently

EDUCATIONAL AND OTHER REQUIREMENTS:
A Bachelor's Degree in accounting or equivalent experience is required. This position requires a minimum of two years of experience in Accounts Payable and other entry level accounting entries. The position is demanding and requires self-motivation and a team approach. Individual will be committed to LIIF’s mission.

HOW TO APPLY:

Please apply with Resume and Cover Letter via our recruitment portal:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=cb73ca7c-d700-429b-a6ab-bf50165187ec&ccId=19000101_000001&lang=en_US

Notice to Third Party Recruitment Agencies:

Please note that Low Income Investment Fund does not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, there will be no obligation to any referral compensation or recruiter fee.

In the event a recruiter or agency submits a resume or candidate without an agreement Low Income Investment Fund shall explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of Low Income Investment Fund.

We do not accept unsolicited phone calls. Only candidates being considered for a position will be contacted.

LIIF, an EOE (Equal Opportunity Employer), believes that diversity ensures excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, or national origin. Candidates of diverse background and with diverse experience are strongly encouraged to apply for this position.