Salary:
Job Type:
Job Number:
Closing:
Location:
Department:
Division:

General Description
Under the direction of an assigned supervisor, perform complex accounting clerical duties involving the maintenance of assigned accounts and financial records; generate, reconcile and maintain accounts and assigned budgeted allocations.

This is a Full-Time 12 month position, 7:45 a.m. - 4:45 p.m. Initial placement is at $46,883.

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

Job Duties
Job duties of the Accounting Assistant include:

• Post, assemble, tabulate and reconcile a variety of financial and statistical data in the maintenance of assigned accounting functions; verify, balance and adjust assigned accounts.
• Prepare, generate or check warrants, invoices, requisitions, purchase orders and similar documents; distribute as appropriate; assure compliance with proper financial controls and practices are maintained.
• Process documents involved in financial transactions, such as purchase orders, requisitions and invoices.
• Prepare and maintain a variety of financial or statistical records, files and reports; obtain and provide information from records and files as requested.
• Type a variety of materials, such as checks, purchase orders, requisitions and reports as required; operate a variety of office machines.
• Prepare student employment packets and distribute to various District departments; receive and review packets for accuracy; receive time sheets, calculate and input related information into the County system as required.
• Resolve problems and discrepancies related to assigned accounting functions; provide information and assistance regarding accounting related matters to employees, students, vendors and the public.
• Operate a computer terminal to enter financial information, verify input to assure accuracy; operate related point-of-sale and spreadsheet software applications.
• Collect, count and verify monies; prepare bank deposits; maintain records of cash transaction and receipts; monitor and reconcile sales transactions.
• Post, input and prepare reports for part-time and student employee's attendance, hours and days worked; verify employment for employees as assigned.
• Maintain journal accounts; balance, check and correct irregularities.
• Assist office staff as needed to assure the timely and efficient operation.
• Perform clerical duties, such as typing and filing, as required; order and maintain various office and related supplies for assigned program or function.
• Process, prepare and file a variety of documents, forms, letters, credit memos, cash refunds and listings.
• Utilize the District's integrated software in performing the required duties of the position.
• Perform related duties as assigned.

Qualifications
Minimum Qualifications (Education & Experience):

Any combination equivalent to: graduation from high school including or supplemented by courses in financial record-keeping and two years of increasingly responsible experience in preparation and maintenance of financial accounts and records.
Knowledge and Abilities
Knowledge of:

• Accounting practices and procedures.
• Modern office practices, procedures and equipment.
• District organization, operations, policies and objectives.
• Oral and written communications skills.
• Applicable sections of State Education Code and other federal, State, County and District laws, policies, rules and regulations.
• Record-keeping techniques.
• Interpersonal skills using tact, patience and courtesy.

Ability to:

• Apply financial record-keeping principles to the maintenance of complex fiscal and accounting records.
• Perform clerical work of the above average difficulty.
• Inspect and review financial records.
• Make arithmetic computations and tabulations with speed and accuracy.
• Maintain accurate financial and statistical records.
• Operate standard office machines such as typewriter, calculator and computer terminal.
• Learn office policies, rules and practices.
• Understand and follow oral and written directions.
• Type at 35 words net per minute from clear copy.
• Meet schedules and time lines.
• Maintain records and prepare reports.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.

Working Conditions:
Environment

• Office environment.

Physical Abilities

• Ability to communicate with students/employees/public.
• Ability to read documents and inspect financial records.
• Ability to sit and stand for extended period of time.
• Ability to reach in all directions.
• Ability to lift light objects.
• Ability to operate a computer and office equipment.

Application Procedure
To be considered applicants must submit ALL of the following required material before or by the filing deadline:

• An online job application.
• Letter of interest, which addresses how the applicant's experience and/or education enables him/her to be able to perform the job duties.
• Resume
• Unofficial copies of transcripts of all college/university work. Official transcripts required upon employment.

Recruitment Analyst: Norma Chavez normach@cos.edu College of the Sequoias does not sponsor H-1B Visas






To apply, visit https://www.schooljobs.com/careers/cos/jobs/4024221/accounting-assistant